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10 Resignation Letter Examples and How to Write Yours

10 Resignation Letter Examples and How to Write Yours

Some tips on how to write a polite and positive resignation letter along with 10 examples.

Yogini Bende

Yogini Bende

Oct 07, 2024 6 min read

Table of Contents

  1. Introduction

  2. What is a Resignation Letter?

  3. How to Write a Resignation Letter

  4. Resignation Letter Templates

  5. Resignation Letter Examples

  6. Types of Resignation Letters

  7. Tips for Writing an Effective Resignation Letter

  8. Conclusion

Introduction

Whether you're leaving your job for a new opportunity or personal reasons, knowing how to write a resignation letter is crucial for maintaining professional relationships and ensuring a smooth transition. This comprehensive guide will walk you through the process of crafting the perfect resignation letter, complete with examples, templates, and tips for various scenarios.

What is a Resignation Letter?

A resignation letter is a formal document that notifies your employer of your intention to leave your current position. It serves as an official record of your resignation and sets the tone for your departure. A well-written resignation letter can help maintain positive relationships with your soon-to-be former employer and colleagues.

How to Write a Resignation Letter

Writing a resignation letter doesn't have to be daunting. Follow these steps to create a professional and courteous letter:

  1. Start with a clear statement of resignation: Begin your letter by clearly stating your intention to resign.

  2. Specify your last day of work: Include the date of your last working day, typically two weeks from the date of your letter.

  3. Express gratitude: Thank your employer for the opportunities you've had during your tenure.

  4. Offer to assist with the transition: Propose ways you can help ensure a smooth handover of your responsibilities.

  5. End on a positive note: Conclude your letter by wishing the company continued success.

Resignation Letter Templates

Here are two simple resignation letter templates you can use as a starting point:

Basic Resignation Letter Template

Dear [Manager's Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], two weeks from today.
I appreciate the opportunities for professional and personal development that you have provided me during the last [X years/months]. I have enjoyed working for [Company Name] and value the support provided me during my tenure with the company.
If I can be of any help during this transition, please let me know.
Sincerely,
[Your Name]

Formal Resignation Letter Template

Dear [Manager's Name],
Please accept this letter as formal notification of my resignation from the position of [Your Job Title] with [Company Name]. My last day will be [Date], two weeks from today.
I want to thank you for the opportunities for growth and development that you have provided me during the last [X years/months]. I have greatly enjoyed working for [Company Name] and appreciate the support provided me during my tenure with the company.
If I can be of any assistance during this transition, please let me know. I wish you and the company all the best.
Sincerely,
[Your Name]

Resignation Letter Examples

Here are some resignation letter examples for different scenarios:

Short Resignation Letter Example

Dear [Manager's Name],
I hereby submit my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
Thank you for the opportunities for growth and development that you have provided me during my time at the company.
Sincerely,
[Your Name]

Professional Resignation Letter Example

Dear [Manager's Name],
I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], two weeks from today.
I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [Company Name] and will miss my colleagues. However, this new position will challenge me and provide the opportunity to develop new skills.
During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible. This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific you would like me to do.
Again, it has been a pleasure working as a part of your team.
Best regards,
[Your Name]

Types of Resignation Letters

Depending on your situation, you might need to write different types of resignation letters:

  1. Standard Two-Week Notice: The most common type, giving your employer two weeks to prepare for your departure.

  2. Short Notice Resignation: When circumstances require you to leave sooner than the standard notice period.

  3. Immediate Resignation: For situations where you need to leave the job immediately.

  4. Better Opportunity Resignation: When leaving for a more promising position elsewhere.

  5. Relocation Resignation: If you're moving to a new location.

  6. Personal Reasons Resignation: When leaving due to personal circumstances.

  7. Retirement Resignation: For those leaving the workforce permanently.

  8. Internal Transfer Resignation: When moving to a new position within the same company.

  9. Contract End Resignation: For concluding a contract or temporary position.

  10. Return to School Resignation: When leaving to pursue further education.

Tips for Writing an Effective Resignation Letter

  1. Be clear and direct: Start with a clear statement of resignation.

  2. Give proper notice: Adhere to your company's notice period policy when possible.

  3. Keep it professional: Maintain a positive and professional tone throughout.

  4. Be concise: Keep your letter brief and to the point.

  5. Offer to help: Express willingness to assist with the transition.

  6. Express gratitude: Thank your employer for the opportunities you've had.

  7. Proofread: Ensure your letter is free from errors.

  8. Deliver in person: If possible, hand-deliver your letter to your manager.

  9. Follow up with an email: Send an email version for official records.

  10. Be prepared for an immediate departure: Some companies may ask you to leave immediately, so be prepared for this possibility.

Conclusion

Writing a polite and clear resignation letter is an important step in your professional journey. It helps maintain positive relationships and leaves doors open for future opportunities. Remember to customize these templates and examples to fit your specific situation and company culture.

As you embark on your new career adventure, you should explore exciting job opportunities in tech and design on Peerlist Jobs. You will find a wide range of positions for developers, designers, and other tech professionals, helping you find your next great role in the industry.

Whether you're writing a simple resignation letter or a more detailed one, the key is to remain professional and courteous. By following the tips and examples provided in this guide, you'll be well-equipped to write an effective resignation letter that ensures you leave your current role on the best possible terms as you move forward in your career.

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